Parent Responsibility to Report Changes
Please be aware that you are required to report the following information within 14 calendar days of the occurrence:
- Changes in family income or family size that would cause the family to exceed income eligibility for child care services (see chart below)
- Permanent changes in work or attendance at a job training or educational program
- Any change in family residence, primary phone number, or email (if available).
Failure to report these changes may result in fact-finding for suspected fraud.
Income eligibility for child care services:
On the chart below, find your household size and then your pay frequency. If your gross pay exceeds what is shown on the chart, you must immediately report the change to your Child Care Services office so a review of your case can be completed.
Report Change in Work, Job Training or Education
Examples of Permanent changes in work, job training, or education that need to be reported:
- Voluntary or involuntary termination of employment
- Withdrawing from a job training or educational program
Examples of Temporary changes in work, job training, or education that are not required to be reported:
- Break in employment that is not permanent (Example: teacher, cafeteria worker, or a bus driver that works for a school district and does not work over summer or holiday breaks)
- Students who have semester breaks or holiday breaks
- Employer has a temporary closure but will re-open within 90 calendar days of closure
A failure to report one of the changes above within 14 calendar days of the occurrence may result in fact-finding for suspected fraud. You may also report the following changes:
- A reduction in income or an increase in family size which may lower your parent share of cost.
- A change in work, job training, or education program participation that may result in an increase in the level of child care services needed.
Maintain Attendance Standards
Parents must meet attendance standards and use the attendance card daily to report attendance and absences.
- Failure to report attendance on an authorized day will count as an absence. If a child exceeds 40 unexplained absences during a 12 month eligibility period, the child will be terminated from the program, then the child is not eligible for care, and must wait for 60 calendar days before reapplying or be placed on a wait list for services.
- The child care provider may end the child’s enrollment with the provider if the child does not meet the provider’s attendance policy. Our office will work with the parent to place the child with another eligible provider.